Cortex 26: Pick your Poison


  my sound ok today Mike over there about [TS]

  I'm in a different location today that's [TS]

  why we're I i'm recording in my [TS]

  co-working space [TS]

  ok this is not the secret office there's [TS]

  nothing secret about you think the [TS]

  secret office that I showed a photo of [TS]

  last time there was nothing secret about [TS]

  that while the secret was you wouldn't [TS]

  tell me where it is that makes a secret [TS]

  love ya secret from you like except for [TS]

  just showing up moving in to my office [TS]

  bring your own desk like it's small [TS]

  enough as it is I don't need a mic in [TS]

  there [TS]

  hello that big the bigness is not the [TS]

  issue its the units being their nests [TS]

  that's the problem [TS]

  yeah i think in this you're the problem [TS]

  no home i'm not that look I all I want [TS]

  to do is I want to set up a nice office [TS]

  that was just for me to do some work and [TS]

  I don't want you to show up but that [TS]

  doesn't make it a secret office not a [TS]

  secret [TS]

  it's kind of a secret do you still have [TS]

  it so yes I do still have the office [TS]

  okay i have been i've been using it so [TS]

  far in the past few days I have been [TS]

  doing animating because weird we are [TS]

  recording shortly after the release of [TS]

  my Q&A video which is now up so people [TS]

  can stop treating me and leaving [TS]

  comments everywhere about when the heck [TS]

  is the Q&A video going to show up and [TS]

  then i'm already ten percent of the way [TS]

  towards three billion that's like it's [TS]

  done now have for this one I understand [TS]

  the complaints right now you put up like [TS]

  I'm gonna do a Q&A video and hit two [TS]

  million heat 2million know every morning [TS]

  I was came out and I don't know [TS]

  okay okay okay listen this is this right [TS]

  right here right here is a fundamental [TS]

  problem that always happens [TS]

  okay we should go back and look at what [TS]

  i actually said that right i said that i [TS]

  was going to do with Q&A video and I [TS]

  probably said something like 42 million [TS]

  subscribers but I didn't say anything [TS]

  remotely like oh it's going to come out [TS]

  the day that I hit two million [TS]

  subscribers right people people here [TS]

  that even though it's not what I said [TS]

  you make an implication though right [TS]

  like an implication like that i don't [TS]

  think so i don't think you can connect [TS]

  those dots [TS]

  ok sure it wasn't the first one goes [TS]

  because you hit a million but even the [TS]

  the million one was well after the [TS]

  million mark [TS]

  and I i think i remember the timeline [TS]

  correctly i release the how to become a [TS]

  pope video but that video ended up [TS]

  delaying the 1 million subscriber yeah [TS]

  that's quite a while [TS]

  that's correct do you remember that [TS]

  that's a little creepy [TS]

  no I'm looking at your page ok let's [TS]

  just think it's just that was [TS]

  remembering i was watching your videos [TS]

  then I didn't even know who you were [TS]

  three years ago so but like so i'm [TS]

  looking at for you set a precedent Q&A [TS]

  with gray for 500,000 subscribers Q&A [TS]

  with grade 1 million subscribers you set [TS]

  like a precedent in people's minds [TS]

  that's why they think it's 42 million [TS]

  and place you mentioned two million in [TS]

  the video right right but I I just think [TS]

  there's there's no there's no precedent [TS]

  for it's going to happen on the day I [TS]

  think that's pretty clear I think [TS]

  anybody who follows me you should know [TS]

  it's probably not going to happen on the [TS]

  day that maybe not on the day but like [TS]

  opposed to the video will I send me [TS]

  questions like here's another video [TS]

  here's another video two months later [TS]

  here's the QA this this to me is just [TS]

  like how you can't win you can't win you [TS]

  make people a nice main video all they [TS]

  do is complain that the Q&A video isn't [TS]

  up yet there's no winning here [TS]

  no there isn't there is no winning this [TS]

  never you should never went [TS]

  you can never win it's just just how [TS]

  badly do you want to lose [TS]

  exactly that's what is there was an [TS]

  interesting thing that came out in that [TS]

  Q&A video though i yeah you are you [TS]

  finally answered a question that I get [TS]

  every week with your questions you get [TS]

  every week [TS]

  why did you move to the UK I get it [TS]

  constantly [TS]

  I don't understand this why but I don't [TS]

  understand this and even said in the in [TS]

  the Q&A video like I swear i've talked [TS]

  about this before in various places [TS]

  maybe because the whole story isn't [TS]

  isn't together in one place but yet I [TS]

  don't understand why you keep asking [TS]

  that I feel like I answer this [TS]

  everywhere but now it's in the video so [TS]

  people can see like there's the answer [TS]

  so you moved you moved to London about [TS]

  how long ago 10 years ago [TS]

  oh god I want to do the math on how long [TS]

  ago was you can estimate so i moved to [TS]

  London 13 years ago now that's wow [TS]

  that's 94 [TS]

  the other question I get the related to [TS]

  this very frequently which you glossed [TS]

  over in the video which means you [TS]

  probably won't answer now is why do you [TS]

  have an Irish possible i glossed over it [TS]

  because i think the details are not [TS]

  actually that interesting i think people [TS]

  always want to know these things but [TS]

  like I was it's the answer is it's like [TS]

  an administrative detail but I mean I [TS]

  guess that the short version of this is [TS]

  just that I had a grandparent who was [TS]

  born in ireland right mother my [TS]

  grandmother on my father's side and at [TS]

  the time when I was a kid that Ireland [TS]

  had a law that my understanding of it is [TS]

  that this is now no longer the case but [TS]

  when I was a kid my father could apply [TS]

  on my behalf for me to become an Irish [TS]

  citizen right and you could also do so [TS]

  for himself as well and so there with [TS]

  here is the deadline because my father [TS]

  told me this but it is that there's a [TS]

  deadline where he basically kind of on a [TS]

  whim like handed in the paperwork on the [TS]

  final day for himself and for me for [TS]

  this Irish citizenship that was like the [TS]

  last day you can get the paperwork and [TS]

  habits still count and this happened [TS]

  when I was a little kid and it just it [TS]

  just never came up throughout the whole [TS]

  the right of my childhood I say in the [TS]

  video it's like through a series of [TS]

  random events i found out because it [TS]

  really was like some conversation with [TS]

  my father like you mentioned [TS]

  incidentally this thing about like how [TS]

  you happen to have Irish citizenship was [TS]

  like oh that's interesting i just know [TS]

  this but I cannot tell you how much I [TS]

  wish I had your citizenship with the [TS]

  u.s. like I have a friend who had who is [TS]

  British but his mom's American and he [TS]

  has two passports mm-hmm [TS]

  and I'm so jealous it's nice to have [TS]

  options yeah it's very nice to have [TS]

  options like he does this thing and I [TS]

  wonder if you do it where he just shows [TS]

  each possible control the possible they [TS]

  want to see that is officially the way [TS]

  you're supposed to do it right that's [TS]

  that is the US government is really [TS]

  frustrating about this like it it's [TS]

  actually not super fun too [TS]

  ok the way your friend has it is the [TS]

  best way which is that if you are a [TS]

  European who happens to be able to get [TS]

  American citizenship and therefore a US [TS]

  passport that works out kind of great [TS]

  because you can kind of slide under the [TS]

  radar with a lot of the American [TS]

  paperwork and and things if you're an [TS]

  American citizen who like grew up in [TS]

  America who has a second Passport [TS]

  that's a real pain in the butt in a lot [TS]

  of ways and it just causes it causes [TS]

  huge paperwork and frustration because [TS]

  basically the US diplomatic departments [TS]

  opinion on this is that for Americans [TS]

  born in America second citizenship don't [TS]

  exist like the United States government [TS]

  just doesn't acknowledge that you have [TS]

  this other citizenship you're an [TS]

  American citizen why would you want to [TS]

  be a citizen of anywhere else america [TS]

  USA [TS]

  yeah and once you understand that that [TS]

  is the the way that the government [TS]

  treats it like you are an American [TS]

  citizen who is living abroad that makes [TS]

  just a ton of of the frustration make [TS]

  make way more sense that's like I still [TS]

  have to fill out all the paperwork for [TS]

  American taxes like there's all of these [TS]

  these pain-in-the-butt loopholes and [TS]

  actually that the Mayor of London who [TS]

  has a UK and American citizenship got [TS]

  caught on one of these things because he [TS]

  sold his house and the end the IRS is [TS]

  like oh you have to pay American estate [TS]

  taxes on house ownership if you are an [TS]

  American living abroad like there's just [TS]

  so many ways that you get caught out on [TS]

  this stuff where America just pretends [TS]

  like other other passports other [TS]

  countries don't exist like you are an [TS]

  American and wherever you are standing [TS]

  is American soil abroad like that's just [TS]

  the way it works you just take a piece [TS]

  of it with you [TS]

  yeah yeah it's always under your feet [TS]

  were no matter where you go but yes that [TS]

  is what I do when I i travel because [TS]

  that's the that is the way the US [TS]

  government kind of wants it to be done [TS]

  on their end and the way foreign [TS]

  countries wanted to be done on on their [TS]

  end up like okay which passport do you [TS]

  show it does end up in some super weird [TS]

  border conversations that get slightly [TS]

  awkward sometimes it's like oh you have [TS]

  no stamps on your passport like you know [TS]

  I don't [TS]

  never stand where you been where have [TS]

  you just come from and then from below [TS]

  yeah and then you get to be taken into [TS]

  the special room and have a long [TS]

  conversation with someone about why your [TS]

  tools the ninja actually hasn't happened [TS]

  to me recently it used to happen a lot [TS]

  more but maybe they're finally finally [TS]

  letting go of that I've been getting [TS]

  real grumpy about possible control [TS]

  recently [TS]

  mhm it's just I feel like I'm now [TS]

  getting more questions coming into the [TS]

  UK then coming into the u.s. [TS]

  oh yeah yeah like recently somebody i [TS]

  was going for UK possible control and it [TS]

  wouldn't accept me to go through the [TS]

  gate i had to go and see the person I [TS]

  couldn't get my biometric possible to [TS]

  house communities questions about what I [TS]

  do and and why I'm coming home and all [TS]

  this stuff and I was kind of just like [TS]

  the whole time mean like I live here [TS]

  like what is your problem [TS]

  you're not gonna let me go home what's [TS]

  happening here my passport look at the [TS]

  front of it [TS]

  yeah this is my club trick yeah this [TS]

  should be the end of the conversation [TS]

  it's like I've given you the purple [TS]

  passport like what do you need from me [TS]

  yeah yeah I i just have to hold the [TS]

  whole the more and more I travel the the [TS]

  less appreciation have a possible [TS]

  control i know when it's attempting to [TS]

  do but I feel like it's just the worst [TS]

  of bureaucracy it's pointlessly [TS]

  frustrating and my wife just had the [TS]

  best experience of passport control [TS]

  recently which was she went travelling [TS]

  to France now my wife is an American she [TS]

  only has u.s. citizenship but because i [TS]

  am Irish and because we are married [TS]

  she's allowed to live in the UK like [TS]

  she's allowed to live here like through [TS]

  the right that I have to have my spouse [TS]

  in the country but it does mean that she [TS]

  has to travel with paperwork whenever [TS]

  she leaves and comes back you know into [TS]

  the UK like she has to travel with our [TS]

  marriage certificate and a few other [TS]

  things but every time we ever come back [TS]

  through it's a totally different story [TS]

  from the passport people about what she [TS]

  needs or what she doesn't need is like [TS]

  when we come back if we travel through [TS]

  the line together as non-uk passports [TS]

  then the yellow dress and they say oh I [TS]

  am supposed to go through the UK one [TS]

  just let her go through the non UK one [TS]

  but if we do that then they yell at her [TS]

  for not having her husband with her when [TS]

  she travels and adjusting the in the [TS]

  last time someone told her like oh you [TS]

  need to add to this document that you [TS]

  keep with you [TS]

  your husband's Passport like if you're [TS]

  traveling out and back into the country [TS]

  would want [TS]

  photo ID for your husband as well like [TS]

  this marriage certificate doesn't [TS]

  doesn't work and then this most recent [TS]

  time when she did that the person at [TS]

  passport control told her don't ever [TS]

  come with the passport again because we [TS]

  can put you in prison for traveling with [TS]

  someone else's Passport it's like yeah [TS]

  can anyone like other ever consistent [TS]

  rules here like this doesn't make it's [TS]

  always frustrating it's always different [TS]

  passport control not a superfan I i do [TS]

  quite like having the Irish passport I [TS]

  do quite like being able to live in the [TS]

  european union and I do complain about [TS]

  the problems with America and her [TS]

  strange notion of what people living [TS]

  abroad are like and what they should do [TS]

  but overall it's it's a it's worked out [TS]

  very well for me i'm very very happy [TS]

  that I did it [TS]

  yeah I i think one day I would like to [TS]

  do the opposite way you want to live in [TS]

  America at the Dollar Man how do so much [TS]

  money [TS]

  yes well yeah yeah yeah we're all were [TS]

  all victims of the strong bound you [TS]

  don't need to tell me about it so bad [TS]

  it's like all his ten dollars now you [TS]

  have five right you know like after the [TS]

  conversion and after taxes is like God [TS]

  in some ways you and I are in the same [TS]

  position of doing perhaps the craziest [TS]

  thing in the world which is earning our [TS]

  income in dollars like I'm I my youtube [TS]

  income is is earned through dollars the [TS]

  podcast incomes are three dollars and [TS]

  then we decide to live not only in the [TS]

  UK where the exchange rate bites us but [TS]

  also in London the most expensive part [TS]

  of the UK [TS]

  yeah because what makes it all worse is [TS]

  the economies of the same right in the [TS]

  US and the UK like them pretty much [TS]

  what's worth ten dollars is worth ten [TS]

  pounds right that's what is the hard [TS]

  part about it like it's not the [TS]

  conversion right it's that after the [TS]

  conversion rate everything is just this [TS]

  expensive not [TS]

  oh it is heartbreaking where whereas [TS]

  when I used to work as a teacher and I [TS]

  used to earn money in pounds i loved it [TS]

  going back to America although it was [TS]

  always like this is a 50-percent off [TS]

  everything sale back my wife and I used [TS]

  to buy everything in America like when I [TS]

  went on all my podcasting related trips [TS]

  previously as i was getting a UK income [TS]

  from the bank right and it was like role [TS]

  in slide for free like you know and that [TS]

  was like a great fit together the money [TS]

  yeah man it does hurt and it is sort of [TS]

  extra ridiculous because neither of us [TS]

  have jobs that depend on where we are [TS]

  and we could do this from anywhere in [TS]

  the world and I I have to just not think [TS]

  about the cost of living in other places [TS]

  because i really like living in London [TS]

  you know this this has been a great [TS]

  experience like I totally love being in [TS]

  London I found an area of London that i [TS]

  really like i I just I think it's great [TS]

  but I cannot let my mind wander to what [TS]

  the cost of living in in other places is [TS]

  like that lately there's no happy [TS]

  thoughts that way i just went through [TS]

  that heartbreak [TS]

  so we just came back from Romania oh man [TS]

  yeah we could buy a flat bucuresti [TS]

  amount of money we save currently for a [TS]

  deposit for a house in London we can [TS]

  just flat-out by a flat [TS]

  yeah and it's like oh why do we do this [TS]

  to ourselves so we're in America you're [TS]

  going to go live if you move in America [TS]

  my current list of places that i would [TS]

  like to be the top of that list is [TS]

  portland and New York City because they [TS]

  both kind of remind me of places in [TS]

  London I just count me as 0% surprised [TS]

  that Portland is at the top of your list [TS]

  it's such a great place hipster mike [TS]

  wants to go live in Portland oh yeah [TS]

  prized New York is we're kind of my [TS]

  brain belongs to who and hot Poland is [TS]

  where my heart blocks right good good [TS]

  luck with the immigration process 2nite [TS]

  anything to think about it i like to [TS]

  think that my part ownership of an [TS]

  american company might help but I feel [TS]

  like that might actually be what I i [TS]

  have known people who have attempted to [TS]

  it [TS]

  immigrated to the united states and even [TS]

  when you have everything in your favor [TS]

  it is not easy it is a very very long [TS]

  process so i think you're going to be in [TS]

  London for a while Mike or these on the [TS]

  outer rim of London [TS]

  well the fact that we're gonna buy a [TS]

  house here tells you that this isn't a [TS]

  thing that we're gonna do anytime soon [TS]

  my house in London or by to Bucharest [TS]

  444 I don't think about it Mike don't [TS]

  think about it i'm very excited today to [TS]

  talk to you about freshbooks and this is [TS]

  because i love and use fresh books to [TS]

  help make running my business easier me [TS]

  and gray always talking about trying to [TS]

  find ways to make our businesses run [TS]

  better to help us work better to make [TS]

  things run smoother freshbooks is one of [TS]

  those things we handle all of our [TS]

  invoicing it really of them using fresh [TS]

  books and we have since the day the [TS]

  company started it's because they're [TS]

  invoicing is pain-free it takes just 30 [TS]

  seconds to create and send an invoice [TS]

  you can put your company logo on there [TS]

  so it looks nice and professional and [TS]

  they make it super easy for people to [TS]

  pay you [TS]

  we give our sponsors who we invoice so [TS]

  many different ways to pay us it makes [TS]

  it easy for them so with freshbooks you [TS]

  can integrate with services like paypal [TS]

  you can receive payments by card [TS]

  freshbooks have their own payment system [TS]

  you can give information how people can [TS]

  pay you by check bank transfer they make [TS]

  it easy to put all that stuff on the [TS]

  invoice to integrate all of that so your [TS]

  clients will pay you as fast as possible [TS]

  in fact freshbooks customers get paid [TS]

  five days faster on average you can also [TS]

  see if a client has looked at an invoice [TS]

  so no more lost invoices no excuses you [TS]

  know no I didn't get that you can get [TS]

  all that set up so you can see very [TS]

  clearly when people have looked at it [TS]

  you can see when people printed it is [TS]

  awesome [TS]

  you can even set up automatic late [TS]

  payment reminders to if you just want to [TS]

  give your clients a little nudge [TS]

  freshbooks has so much more than [TS]

  invoicing that you can keep track of [TS]

  your expenses you can use their mobile [TS]

  app to take photos of receipts and [TS]

  organize them for later they have [TS]

  third-party integrations time tracking [TS]

  fantastic support it's at the core of [TS]

  freshbooks they really really truly [TS]

  believe in great customer support [TS]

  I want you to go and check out [TS]

  freshbooks if you are using anything [TS]

  else [TS]

  just go and check them out because you [TS]

  can get a 30-day free trial because you [TS]

  listened to cortex no credit card [TS]

  required to claim your 30 days of [TS]

  unrestricted use go to fresh / [TS]

  cortex and please enter the name of our [TS]

  show cortex in the how you heard about a [TS]

  section so freshbooks knows that you [TS]

  came to them from this show thank you so [TS]

  much to freshbooks for their support of [TS]

  cortex and relay FM it's time to revisit [TS]

  our home screens [TS]

  oh you want to revisit homescreens Mike [TS]

  yes it's that time I feel like we should [TS]

  try and set this on some kind of [TS]

  schedule because when it was so we [TS]

  talked about this on the first episode [TS]

  right still like yeah it was the first [TS]

  episode [TS]

  yeah of course because I made fun of you [TS]

  for your ugly clown car [TS]

  yeah compliment yeah that's it was [TS]

  terrible [TS]

  I mean we did that in June this is now [TS]

  April it's pretty much a year [TS]

  yeah it's almost like a year yeah give [TS]

  or take it's a year if you're converting [TS]

  from dollars to pounds weeks and then [TS]

  you cut the taxes right so do you want [TS]

  me to send you mine again to start [TS]

  seeing you can can feel terrific and [TS]

  then tell me the optimum way of doing [TS]

  things [TS]

  I feel I feel like just just to just to [TS]

  clear the area i feel like i have become [TS]

  much less judgmental over the past year [TS]

  and you have probably improved with your [TS]

  iphone screen so you can show me but i [TS]

  don't think i'm going to be like really [TS]

  upset or anything I'm I'm as I grow [TS]

  older Mike I'm just more chill and just [TS]

  more excited yeah no that's that's how I [TS]

  think of you becoming more chill as you [TS]

  get older definitely yeah [TS]

  the system also you've you know bullied [TS]

  me into changing it so i think the the [TS]

  mix of you being more chili and maybe [TS]

  you're pressured will mean that this is [TS]

  about a scenario to take a look [TS]

  what's going on here ah this is I mean [TS]

  as much better it's much better mic and [TS]

  it's much better [TS]

  is this how your iphone screen looks [TS]

  right now yeah this morning [TS]

  what's that second page that you're [TS]

  hiding a second page oh yeah I wanted to [TS]

  send you the first one [TS]

  ok I've got the first page here alright [TS]

  here's the second page there [TS]

  ah [TS]

  this is just a second screen right like [TS]

  this is just one second screen things go [TS]

  to die [TS]

  okay all right you know so for the for [TS]

  the listener these with these will be in [TS]

  the show notes [TS]

  mike is much improved from his first [TS]

  iphone screen I think you should put [TS]

  your first iphone screen as well and in [TS]

  the show notes [TS]

  yeah do that we first we have a nice [TS]

  calm background nice relaxing just sort [TS]

  of a muted very dark grey blue kind of [TS]

  background with a logo with the logo on [TS]

  that I can't find out is the secret [TS]

  print from the inside of the upgrade [TS]

  hoodies of course of course [TS]

  ok so you have you have your own secret [TS]

  society logo background of your iphone i [TS]

  like that i still have not sold you on [TS]

  the superiority of the three icons in [TS]

  the doc now you still going with with [TS]

  four I don't understand why I mean [TS]

  that's probably still my biggest [TS]

  complaint three is clearly the superior [TS]

  way [TS]

  no but overall I overall this is much [TS]

  better [TS]

  I don't recoil in horror at this one I [TS]

  think this is this sort of i'm looking [TS]

  at well you have messages slack and an [TS]

  omni focus each of which have badges on [TS]

  them [TS]

  yep and this just makes me think again [TS]

  it like that there's there's such a [TS]

  conflict with notifications and how you [TS]

  received them on your phone [TS]

  especially when like us you do work and [TS]

  personal notifications like through [TS]

  instant message or through slack like it [TS]

  just it gets so complicated it's so hard [TS]

  to appropriately deal with that one of [TS]

  the problems that I have these days is [TS]

  you say about the work personal is the [TS]

  majority of people that are in my [TS]

  personal life I also work with them [TS]

  yeah you know so it's it's it's [TS]

  difficult it's difficult it's it's very [TS]

  difficult and i think this is this is [TS]

  one thing that you and I I think have [TS]

  have both kind of very naturally slipped [TS]

  into a thing which is that we do work [TS]

  chat through slack and we do personal [TS]

  chat through instant message I think it [TS]

  is genuinely useful to split that like I [TS]

  wish I could do that with everybody that [TS]

  I worked with is not always not always [TS]

  practical it's actually one of my [TS]

  favorite things about oral [TS]

  chip because yesterday we were having a [TS]

  very intense work chat and slack was at [TS]

  the same time talking about ipads and I [TS]

  messages right yeah and just just just [TS]

  to be maximum crazy about this if people [TS]

  can understand we were having two [TS]

  separate work chance in two separate [TS]

  slack channels with each other while [TS]

  having the instant message conversation [TS]

  it it genuinely does change the feeling [TS]

  of things like okay we're just talking [TS]

  about whatever and I message and then as [TS]

  we discussed in the previous show you [TS]

  can have the like CEO of grey [TS]

  Incorporated is talking to an owner of [TS]

  relay like in a conversation on black [TS]

  and the feeling is just very different [TS]

  and you're the end it works even though [TS]

  you're having these conversations in [TS]

  parallel [TS]

  what what makes it really good is that I [TS]

  don't get any personal feeling mixed in [TS]

  with the water feeling like if you're [TS]

  making things difficult time making [TS]

  things difficult and what could usually [TS]

  be like eyes being such an idiot [TS]

  it doesn't mix rights and I think that [TS]

  is a really healthy thing and i'm going [TS]

  to try and do more of it like he needs [TS]

  it's very useful i think yeah this is I [TS]

  mean this is a bit of it this is a bit [TS]

  of a tangent here but it definitely has [TS]

  been something on my mind about trying [TS]

  to manage notifications about work and [TS]

  personal [TS]

  yeah and where do you receive them all [TS]

  and as you will see i mentioning this [TS]

  now because as you'll see when I share [TS]

  some of my own home screens like I am [TS]

  really trying to figure out a way to [TS]

  separate these things as much as [TS]

  possible and my own iphone as longtime [TS]

  listeners of the show will know i had [TS]

  many conflicts over like where do I want [TS]

  to do certain kinds of work how do i [TS]

  want to receive things and I've been [TS]

  experimenting over the past few months [TS]

  and and once again I have come to the [TS]

  very clear conclusion that i do not want [TS]

  work stuff easily accessible on my phone [TS]

  like I just don't think that that is [TS]

  good for my own productivity I don't [TS]

  think that it is good for my own [TS]

  separation of personal life and relaxing [TS]

  time from focus and work [TS]

  so when I when I see your home screen [TS]

  here like that the number one thing that [TS]

  I want to avoid on my phone is any kind [TS]

  of anxiety and so those badges there are [TS]

  the things just like those those red [TS]

  badges like they scream anxiety to me of [TS]

  like their stuff to do this if there's [TS]

  something that needs to happen here so I [TS]

  i would i would turn off all badges and [TS]

  think I don't even have the badge for I [TS]

  messages on my my phone i leave the [TS]

  badge off with that and handle it [TS]

  through the watch instead like somehow I [TS]

  find it's more acceptable on the water [TS]

  like oh the watch will let me know if [TS]

  there's a message i don't need to see a [TS]

  red badge on my my phone but my kind of [TS]

  way of working days I lot of badges [TS]

  turned off by very few apps that [TS]

  actually had allowed budges the apps [TS]

  that you can see that have badges are [TS]

  pretty much the only ones that can [TS]

  yeah I figured that I figured that but [TS]

  even even still it's like it's stress [TS]

  stress with the watch thing [TS]

  my phone is permanently on do not [TS]

  disturb and I manage everything for [TS]

  notifications to watch one more tightly [TS]

  controlled yeah i do the same thing as [TS]

  well which is the what my phone never [TS]

  makes any noise under any circumstances [TS]

  ever it never vibrated never beeps it [TS]

  never does anything and all the [TS]

  notifications come through the watch and [TS]

  then the watch is like super lockdown [TS]

  and I wish Apple would make some changes [TS]

  that you could lock it down even further [TS]

  I think there's a lot of room to be done [TS]

  with notifications on iOS yeah but that [TS]

  is the same decision that I i have made [TS]

  and so even though i've gone back and [TS]

  forth about this I feel like going back [TS]

  and forth about who do I want to do [TS]

  email on the phone do I want to try to [TS]

  have slack notifications on the phone so [TS]

  that i can respond to people quickly I i [TS]

  have found that what it ends up actually [TS]

  happening is creating this intense [TS]

  feeling of avoidance like I just never [TS]

  want to deal with slack when it's on my [TS]

  phone and it's always there to be dealt [TS]

  with [TS]

  so it's it's difficult it's difficult a [TS]

  difficult thing to to juggle but the [TS]

  this is just where you have to know [TS]

  yourself and you have to know how you [TS]

  work so i would i would not want those [TS]

  badges but overall I have to give you a [TS]

  like a you know much improvement award [TS]

  around your on your iPhone like to see [TS]

  my ipad let's say this is where I'm a [TS]

  little bit more worried [TS]

  ok show me your iPad [TS]

  you know the funny thing about those [TS]

  badges badges in the screenshots m2 of [TS]

  those badges are related to you oh yeah [TS]

  at the slac one and the only focus one [TS]

  of my fault [TS]

  there there you there great badges I [TS]

  just think it's kind of funny right [TS]

  because the time that i took the [TS]

  pictures and it's just like they're [TS]

  there they're great related i have lots [TS]

  of badges that relate to you as it [TS]

  should be as it should be everybody [TS]

  should have badges that relate to me [TS]

  yeah i wish like I wish I color code [TS]

  them you know look great you have [TS]

  notifications Twitter notifications [TS]

  everyone should have a bad somewhere [TS]

  that relates to me i like to put the [TS]

  pictures that people send us of whenever [TS]

  you post something and they get like [TS]

  Reddit notification email podcast [TS]

  notification and tweet or something like [TS]

  I think it's fantastic [TS]

  yeah there's a those are pretty funny [TS]

  like that the person he was to make sure [TS]

  they don't miss anything good on you [TS]

  they are locked in ric got my ipad i [TS]

  have your ipad it looks basically [TS]

  exactly the same as your phone which i [TS]

  think is is not a bad decision here you [TS]

  have the same wallpaper [TS]

  yep seem number of badges I don't free [TS]

  up the bottom row on the ipad especially [TS]

  the pro because there's so much space i [TS]

  don't think it's necessary [TS]

  ok so i don't have a lot of comment on [TS]

  this but I think this is the time Mike [TS]

  where I I think you now need to see what [TS]

  my ipad looks like because I i have just [TS]

  set up a new ipad another one into 9.7 [TS]

  inch iPad pro that's what you needed [TS]

  another ipad well we have to tweak it [TS]

  there's been a huge ipad consolidation [TS]

  so like don't get started down your big [TS]

  toe cgpgrey is crazy with iPads past [TS]

  there's been a huge consolidation I'm [TS]

  down to three now [TS]

  Oh looking here but is that one of each [TS]

  yes i have the big bro the baby pro and [TS]

  then there's a mini which I'm barely [TS]

  counting as an iPad because the main [TS]

  idea used as [TS]

  a kindle no don't we'll get into this [TS]

  will just use a kid I know why you don't [TS]

  believe it was a kid I used the ipad as [TS]

  a candle lit candles [TS]

  let's not be ridiculous about this okay [TS]

  i'm going to send you a screenshot now [TS]

  what one thing you just need to know [TS]

  before you see it just so I can prepare [TS]

  you a little bit is I have gone slightly [TS]

  crazy with the wallpaper but that is [TS]

  only because i always do this if I get a [TS]

  new device i tend to go for like a crazy [TS]

  wallpaper that i will eventually pull [TS]

  back to something more refined I haven't [TS]

  seen this yet but like I imagine you're [TS]

  crazy being like it's two different [TS]

  types of grey you're gonna be going to [TS]

  be blown away but I just this is this is [TS]

  just a little habit i don't know when [TS]

  you have a new device I think it's kind [TS]

  of nice to make it different for a [TS]

  little while before settling back down [TS]

  into business mode so okay this is my [TS]

  this is my new iPad this is the [TS]

  background I just wanted to prepare you [TS]

  like this background will probably not [TS]

  stay so I'm sending this along here is [TS]

  the setup for my current ipad which i [TS]

  use for a lot of different things [TS]

  all right I got it all right okay well [TS]

  alright then you know what do you think [TS]

  of this [TS]

  so okay what do you what do you want to [TS]

  talk about I just came for an iMessage [TS]

  great [TS]

  alright so the background the background [TS]

  is a little crazy but like I can [TS]

  it's a nice background like i can let [TS]

  that one go it's basically the one that [TS]

  you had before just in a different color [TS]

  effectively you know there are many [TS]

  similarities [TS]

  yeah it's a blue low-poly artwork [TS]

  wallpaper i won't stick with the blue [TS]

  forever but I just like having something [TS]

  different at the beginning so i will [TS]

  admit the first time that we went [TS]

  through this process [TS]

  hmm I was the crazy one right right [TS]

  there were so many things weird about [TS]

  what I was doing is switched man [TS]

  ok what you mean so there are three [TS]

  icons in your dock [TS]

  mhm there is a folder [TS]

  mhm the title of the folder is the [TS]

  bullet point that folder has just [TS]

  settings [TS]

  in it so a few questions [TS]

  mhm where is everything else like there [TS]

  is other stuff where is it [TS]

  quick go on which put it well this is [TS]

  this is a little trick that i stumbled [TS]

  across just sort of accidentally a while [TS]

  back and i absolutely love which is I'm [TS]

  sending you right now my phone home [TS]

  screen as well so you can take a look [TS]

  and slacks you can see what I've done [TS]

  here with the phone it might make more [TS]

  sense on the phone what I've done but [TS]

  you can in a folder push the icons to [TS]

  the second page so that you don't see [TS]

  them right so that what you can have a [TS]

  folder that ends up looking like there [TS]

  is only a single icon in there but there [TS]

  are actually a whole bunch of icons in [TS]

  there [TS]

  sure so on my iPad what i have done is i [TS]

  have just taken all of the applications [TS]

  okay and I put them in a folder and then [TS]

  I put them all to the second and third [TS]

  and fourth pages so that I have the [TS]

  least items being shown in the folder as [TS]

  possible so it's nice and clean all [TS]

  right well you're saying crazy i'm [TS]

  saying clean so i sent you the phone and [TS]

  you can see that I've done the same [TS]

  thing on the phone i have four different [TS]

  folders for a variety of reasons but [TS]

  it's the similar kind of thing up i want [TS]

  all of the apps on the second page [TS]

  I don't want them on the first page so [TS]

  it's nice and clean clean [TS]

  you know relaxing zen lee one might [TS]

  almost say no why did these Falls does [TS]

  not have titles anymore they don't have [TS]

  they don't have titles because it's not [TS]

  necessary because the little icon that [TS]

  is visible in each of those folders on [TS]

  my phone indicates to me what that [TS]

  folder is for so the one on the top left [TS]

  you can see that i have the health icon [TS]

  in there the health book apples that I [TS]

  think and that is the folder that has a [TS]

  whole bunch of health related apps the [TS]

  second folder has Wunderlist as the [TS]

  visible icon and that has a bunch of [TS]

  work-related Africa it's not Wunderlist [TS]

  Wunderlist and the third one has a [TS]

  little map in its which is all of my [TS]

  London stroke traveling related stuff [TS]

  and then the settings one is the one for [TS]

  all the miscellaneous other stuff that's [TS]

  what's going on there [TS]

  I think the one icon in a folder thing [TS]

  is is genius if I say so myself [TS]

  pocket yeah genius a genius it's not [TS]

  about going to make or anything you know [TS]

  you'd love android right because this is [TS]

  how folders it actually shown on android [TS]

  is a stack of icons [TS]

  oh yeah mhm so can you seem to be [TS]

  thinking this is madness but i think [TS]

  this makes a whole lot of sense it's [TS]

  better on your iPhone em like the idea [TS]

  that you've had here I can see it in [TS]

  like in action on the iphone it makes it [TS]

  more sense to me right the way you [TS]

  explained it like having everything in a [TS]

  folder the iconic spots in the folders [TS]

  but the ipad is like it's just barren [TS]

  there's nothing there at all [TS]

  that's what's more interesting about the [TS]

  ipod and think so how does the the big [TS]

  pro look ok so let's let's talk about [TS]

  let's talk about the whole system here [TS]

  right now send you the final screenshots [TS]

  so you can see the completed thing and [TS]

  that the method of what time was it when [TS]

  I finally see the complete is when like [TS]

  the Veil Falls from my eyes and I can [TS]

  finally see the truth [TS]

  yeah exactly ok as we have discussed on [TS]

  the show previously I i have been very [TS]

  much of this this mindset of trying to [TS]

  train your brain for working in [TS]

  different contexts and i find that this [TS]

  has been useful so far my initial [TS]

  experiments with my office have turned [TS]

  out very well of this idea of going to a [TS]

  place just to write and the problem with [TS]

  computers and and devices in general is [TS]

  that they can just be everything all the [TS]

  time and this is what we were discussing [TS]

  before with the notifications like what [TS]

  is what are the notification that you [TS]

  can theoretically receive on your phone [TS]

  they can be everything they can be from [TS]

  your parents from your friends from your [TS]

  boss from your co-workers like is you [TS]

  have so much different stuff that is is [TS]

  mixing in constantly [TS]

  and so what I'm trying to do here is for [TS]

  my own sanity and productivity is I'm [TS]

  trying to define like clear zones of [TS]

  work and zones of responsibility to the [TS]

  clearest example of this is what I'm [TS]

  doing with my ipad mini now I have this [TS]

  this very old ipad mini was whatever the [TS]

  first one was that had retina that I got [TS]

  ages ago and if you look you will see [TS]

  there is a screenshot for the mini which [TS]

  has the same three icons in the dock [TS]

  because I just always use those no [TS]

  matter where i am and i want everything [TS]

  consistent but at the top [TS]

  there's just the icon for ibooks and [TS]

  then I shoved everything that you can't [TS]

  get rid of on that that ipad into this [TS]

  other miscellaneous folder and so with [TS]

  my ipad mini what I'm doing there is i'm [TS]

  trying to make it as close to a book as [TS]

  possible because I i think many people [TS]

  will have the similar experience that [TS]

  reading on any kind of device can [TS]

  actually be quite difficult because of [TS]

  your own dumb easily distracted brain [TS]

  that if you load up a book it's very [TS]

  easy to be reading the book and then to [TS]

  think like oh I want to do this other [TS]

  thing i want to do this other thing and [TS]

  then suddenly you're not reading a book [TS]

  I i read far fewer books that I would [TS]

  want because of my own distracted miss [TS]

  and in the course of a year just anyway [TS]

  but so the way i have set up this ipad [TS]

  is it is totally locked down there's no [TS]

  web browser on it if I've turned off [TS]

  installing apps like I put a restriction [TS]

  password on here so that you know what [TS]

  this thing can do it can open an ibook [TS]

  and that's it [TS]

  like that's the only thing that it does [TS]

  and i find that extraordinary useful [TS]

  because it means that this normally just [TS]

  lives in the bedroom so it's like ok at [TS]

  night is normally when i'll read like a [TS]

  fiction book or I'll grab it during the [TS]

  day after lunch and I'll read a [TS]

  nonfiction book is my usual routine here [TS]

  but it means that my brain knows like [TS]

  when I'm on this device distraction [TS]

  isn't an option like you're going to get [TS]

  distracted you have to get up and you [TS]

  have to go do something you can't just [TS]

  double tap the home button and flip over [TS]

  to read it or something and so that this [TS]

  one is the clearest version of what i am [TS]

  trying to accomplish one device that [TS]

  does one thing that stays in one or two [TS]

  locations and the brain just learned [TS]

  like you're holding this thing and [TS]

  you're just reading and i find it is [TS]

  very very helpful in a distracted world [TS]

  to do that so now the next step up from [TS]

  that is what i am doing with the ipad [TS]

  pro now at the time that we are [TS]

  recording this what has I didn't intend [TS]

  for this to happen but just sort of [TS]

  worked out that what i am using my iPad [TS]

  pro is that [TS]

  it has this nice big screen and it is [TS]

  living in the office where I do my [TS]

  writing and so if you look at the [TS]

  screenshot for the ipad pro what i have [TS]

  on there are the apps that I use for [TS]

  writing and just like with my ipad mini [TS]

  that i use for reading i have locked [TS]

  down that ipad pro so that writing is [TS]

  the only thing that I'm going to be [TS]

  doing on here again I'd like disabled [TS]

  the safari browser it's it's not on [TS]

  there i put on a restriction code to [TS]

  that as well so it's like oh if i'm [TS]

  going to try to change anything there's [TS]

  just a little bit of resistance there to [TS]

  slow me down and so this device when I [TS]

  look at it when i look at the screen [TS]

  I want the screen to tell me like what [TS]

  is it that I'm supposed to be doing [TS]

  right now I'm supposed to be writing and [TS]

  again this so far has worked out [TS]

  tremendously well I have done a lot of [TS]

  very high quality writing over the past [TS]

  couple weeks now with this office with [TS]

  his ipad like with his dedicated setup [TS]

  that is just here for this one thing as [TS]

  a very quick aside i'm very happy [TS]

  together [TS]

  yeah well I'm i'm happy to hear it as [TS]

  well except as i posted on Twitter one [TS]

  of the things i was trying to write [TS]

  about became rapidly irrelevant i was [TS]

  like oh there goes two weeks at work [TS]

  like crumple crumple throw away sorry [TS]

  about that that was the FBI thing right [TS]

  yeah we might talk about that another [TS]

  point but yeah I did a lot of marvelous [TS]

  writing on it that is now all worthless [TS]

  but so that like that is now what I've [TS]

  done with this ipad pro and it's like [TS]

  okay great [TS]

  here are these two devices where it's [TS]

  like super clear what is this for now [TS]

  moving on to the iphone iphone i think [TS]

  of this as like the aspirational iphone [TS]

  screen because what this is here if you [TS]

  look there's a bunch of stuff thats [TS]

  related to health and I was trying to [TS]

  think about like okay what am I using my [TS]

  iphone for ya [TS]

  and again the answer to me was really [TS]

  clear like i don't i don't want work [TS]

  stuff i don't want notifications on my [TS]

  phone I just want my iphone to be like [TS]

  this thing that is just in my pocket [TS]

  that is useful for [TS]

  writing down fonts as they occur to me [TS]

  that you'll see on there i have a bunch [TS]

  of notes related apps clip I writer one [TS]

  writer that I use for podcasts for notes [TS]

  and for the script that I work on so [TS]

  very often like a little thought just [TS]

  popped into my head and I want to be [TS]

  able to quickly write it down and have [TS]

  it in the right place [TS]

  poor pages huh where's old was old [TS]

  trusty pages gone great but see he's [TS]

  he's missing a quick trip is replaced by [TS]

  yes get all pages that you were right [TS]

  Michael's right yeah and that's all you [TS]

  want me to say it and then so I was [TS]

  thinking about what the iphone like what [TS]

  else do i do on the iphone and the the [TS]

  actual answer was a lot of just [TS]

  health-related stuff like I was trying [TS]

  to think of which button do i press the [TS]

  most and and one of those is life some [TS]

  which is this thing that I'm using to [TS]

  track the food that I meeting cool and [TS]

  then I'm alternating going to the gym [TS]

  and going running so it's like okay I [TS]

  use these other two apps and then every [TS]

  night i use the sleep cycle app to track [TS]

  my sleep and I realized like okay in [TS]

  terms of buttons that I frequently press [TS]

  i can actually make a nice little row of [TS]

  health stuff and then this might sound [TS]

  dumb but that he'll throw being present [TS]

  there is also just a kind of like a [TS]

  reminder constantly to myself that [TS]

  health is this thing that I have decided [TS]

  about is very small I think it's kind of [TS]

  like a guilt thing [TS]

  yeah I don't know if it's if it's a girl [TS]

  thing or so much as like with that [TS]

  iphone is like this is the purpose of [TS]

  this device right [TS]

  it helps you be healthier it captures [TS]

  your thoughts [TS]

  it's not here for phone conversations [TS]

  it's not here for work [TS]

  it's not here for other stuffs like I've [TS]

  taken off just a ton of apps on my phone [TS]

  yeah and and is really very [TS]

  fundamentally changing the very nature [TS]

  of how i use my phone like I'm just [TS]

  remarkably aware of how little i use it [TS]

  except for just a couple things now so i [TS]

  have i've noticed this in myself [TS]

  recently and i think i need to all will [TS]

  make changes that good you do but as the [TS]

  devices that i'm using to get my work [TS]

  done is changing my phone is becoming [TS]

  less and less important so my iphone now [TS]

  all basically serves a couple of [TS]

  different functions it is the device a [TS]

  check in the morning and at night like [TS]

  it's just the large device because it's [TS]

  the smallest mom it is capture device [TS]

  four tasks and things like that and [TS]

  notes it's the device I use when I'm out [TS]

  and about and it's the device i play [TS]

  games on which is so fundamentally [TS]

  different to me because for a long time [TS]

  my iphone was my most important computer [TS]

  and it's becoming less and less so as my [TS]

  ipad is becoming increasingly important [TS]

  that when when when we first met and got [TS]

  to know each other [TS]

  I remember how you were basically [TS]

  running all of what would become relay [TS]

  off of your phone [TS]

  yeah like you're here if it was [TS]

  remarkable how much business work and [TS]

  everything you were doing on your phone [TS]

  and and that's one of the reasons why [TS]

  you were the biggest and strongest [TS]

  proponents of the six plus when it first [TS]

  came out [TS]

  uh-huh because for you like that may [TS]

  just a huge huge huge difference and i [TS]

  eventually converted to that because i [TS]

  also had this idea like I'm going to be [TS]

  doing a lot of work on my phone this [TS]

  exercise is big and it's nice but i am [TS]

  also aware that that since i have made [TS]

  this this transition much more strongly [TS]

  into iOS that interestingly my phone is [TS]

  becoming less important as the ipad is [TS]

  becoming my primary computer and and I i [TS]

  think i can barely say that my ipad is [TS]

  my primary computer at this point do you [TS]

  think that something like the iphone SE [TS]

  would be better for you i am hugely [TS]

  tempted by by the SE precisely because [TS]

  of this because if it's just a device [TS]

  that you need to track stuff and maybe [TS]

  capture some thoughts it makes sense for [TS]

  it to be as small as possible i think [TS]

  yeah especially if you're running with [TS]

  you run with you for I do run with the [TS]

  file you need the essay man like i know [TS]

  i know the it's it's really interesting [TS]

  the the calculus of how this has changed [TS]

  that as I have radically increased use [TS]

  of my phone this size of it has become [TS]

  more and more annoying [TS]

  yeah yeah i mean let's see i am a big [TS]

  I'm the proponent of the six plus right [TS]

  like and I still on because whenever i [TS]

  want to do something on my phone I want [TS]

  it to be as big as possible because i'm [TS]

  still doing those types [TS]

  of work on it by just use it less and [TS]

  less but for what you're using your [TS]

  phone for it makes less sense for it to [TS]

  be the size that is it actually would [TS]

  make it cumbersome and in that regard I [TS]

  think which is why for example I would [TS]

  never recommend the six plus 14x doesn't [TS]

  make any sense of her because it's like [TS]

  the size of a head right right [TS]

  it's an interest it's an interesting [TS]

  transition and I am totally aware of [TS]

  this that like I look at the size is [TS]

  becoming more of an annoyance as I'm not [TS]

  getting the reward for having the larger [TS]

  size so all of this this whole big like [TS]

  here is the context for these three [TS]

  devices is my my trying to lead up to [TS]

  the first image that i showed you which [TS]

  is of the baby pro how I have nothing on [TS]

  the screen there because the baby pro is [TS]

  this funny device for me now that has to [TS]

  serve multiple purposes yes so here's [TS]

  where I'm thinking about for listening [TS]

  to what you just said and see if I can [TS]

  follow along from that those devices [TS]

  will seem to have a purpose and their [TS]

  bill drug that when i look at this small [TS]

  pro it has no purpose right now it's not [TS]

  that it has no purpose but is that it [TS]

  needs to serve a variety of purposes [TS]

  which means if I if I sit down mrs. [TS]

  enough is this might sound a little [TS]

  weird but like I did sit down and I [TS]

  wrote out by hand trying to think about [TS]

  what do I want to use each of the [TS]

  devices in my life for okay like what [TS]

  like what is the purpose of the mac in [TS]

  my life what is the purpose of the phone [TS]

  in my life and it's always been a [TS]

  guiding principle for me that clear [TS]

  boundaries really help with productivity [TS]

  and efficiency like laser sharp [TS]

  boundaries of what is this for and what [TS]

  is that for our I find extraordinarily [TS]

  helpful [TS]

  mhm and so one of the things that has [TS]

  been a problem for meez where do i get [TS]

  messages from people and like I said on [TS]

  my experience was I thought that I [TS]

  really wanted that to be the phone but [TS]

  the the practical result of that was I [TS]

  actually just kind of procrastinated on [TS]

  getting back to people because I felt [TS]

  this constant low [TS]

  level anxiety from my phone just like I [TS]

  just don't want to deal with this like [TS]

  someone just message me I'll look at it [TS]

  later but I really well right and so [TS]

  that ok so the phone is not the place [TS]

  for this training about where do I want [TS]

  this to be a nice thing like is the mac [TS]

  the place that I get messages from [TS]

  people but then the problem with that [TS]

  was also like well I don't really use my [TS]

  Mac that much anymore i respond to [TS]

  messages once a week but but that was [TS]

  what I kind of realized i had sort of [TS]

  setup my mac so that like I would always [TS]

  see badges from slack on my mac but I [TS]

  realize like I now with a whole bunch of [TS]

  the changes that i have made in my life [TS]

  I am pretty much only sitting in front [TS]

  of my mac yet like once a week at most [TS]

  right then depending on like how podcast [TS]

  schedules go sometimes not even that [TS]

  much was like okay well this isn't this [TS]

  isn't practical and so by defining what [TS]

  everything else was I was kind of left [TS]

  with the phone is with me all the time [TS]

  but I don't want to use it for messages [TS]

  my ipad pro is my dedicated writing [TS]

  device and it lives in my office where [TS]

  it's mounted as a big screen that is [TS]

  hugely valuable to me [TS]

  the mini a i just used for books and the [TS]

  whole purpose of it is to be relaxing [TS]

  and I was like okay well i'm left with [TS]

  one thing which is that I have an ipad [TS]

  that i often use on the couch when i'm [TS]

  just sitting around and that i would [TS]

  sometimes use for administrative tasks [TS]

  like light email and things so this [TS]

  previously was an ipad air 2 but now any [TS]

  ipad without pen support is dead to me [TS]

  so I immediately got the baby pro for [TS]

  RSI reasons and I thought okay what i am [TS]

  going to try now is that this [TS]

  miscellaneous ipad is the place where if [TS]

  people send me messages here is where I [TS]

  receive them that by picking up this [TS]

  ipad i am implicitly telling my brain [TS]

  like I am open to the outside world now [TS]

  that's what I'm trying to work on and [TS]

  and to setup and what i have done so far [TS]

  which has I mean this has just been a [TS]

  couple days and i was playing around [TS]

  with the earlier ipad air about this but [TS]

  what I have tried to do is to funnel [TS]

  everything through Notification Center [TS]

  on this ipad which is the thing I've [TS]

  never really used before I could never [TS]

  not much use for it but what I want to [TS]

  be able to do is pull down Notification [TS]

  Center and just see what are the things [TS]

  that people need from me in one place [TS]

  what our email messages from VIPs are [TS]

  what our messages from slack and work [TS]

  through it this way and so I don't again [TS]

  with all of these things I just like to [TS]

  try out different stuff and see how it [TS]

  works [TS]

  I think this is going to work very well [TS]

  for me but I I just like with the office [TS]

  but i have to see is over time how does [TS]

  this hold up but at least right now i [TS]

  think i have a much more workable much [TS]

  more clear sense of what do I want to [TS]

  use things for and so in my own work [TS]

  cycle don't in the run-up to a video for [TS]

  example i tend to ignore a lot of [TS]

  administrative email message tasks from [TS]

  people as you well know like people in [TS]

  my life know that it's looking about [TS]

  people in my life can basically figure [TS]

  out when a video is shortly coming [TS]

  because they realize that I just drop [TS]

  off the radar for a couple of weeks yeah [TS]

  but then we also know when it's nearly [TS]

  out because racket so chatty [TS]

  yeah but never chatted about work stuff [TS]

  just gently just like hey did you know [TS]

  ya audience the message are talking [TS]

  talking but yeah so so yesterday I was [TS]

  trying to clear a bunch of [TS]

  administrative stuff and I was working [TS]

  through on this baby pro and I took it [TS]

  out and I had the keyboard external [TS]

  keyboard within the pencil and I was [TS]

  like okay this to me [TS]

  kind of feels right that I can take this [TS]

  smaller device out to some place like a [TS]

  coffee shop and growing through a bunch [TS]

  of administrative work and then leave [TS]

  and and be done with that there and and [TS]

  I i think this is this is going to work [TS]

  out the one the one little wrinkle in [TS]

  this is i'm not quite sure because this [TS]

  will end up being like an all-purpose [TS]

  ipad like I'm a little bit concerned [TS]

  about some of my other use of it like Oh [TS]

  what I want to do when I'm just relaxing [TS]

  like playing a game or something like I [TS]

  don't [TS]

  this will be that ipad for that as well [TS]

  so I that's my one little wrinkle on [TS]

  this right now but for the [TS]

  moment I feel like I'm pretty happy with [TS]

  my physical working set up in a way that [TS]

  i haven't been for a long time because [TS]

  I've really come to terms with this idea [TS]

  that like the mac is just used for a few [TS]

  specific tasks stop trying to pretend [TS]

  like you're super productive on it [TS]

  you're not [TS]

  and here's what you're going to do with [TS]

  these other other various devices so [TS]

  that's that's the whole big story behind [TS]

  these home screens so I think maybe [TS]

  eventually this this ipad hear that you [TS]

  to show me will maybe end up looking a [TS]

  little bit more like my ipad oh yeah [TS]

  well because it will become more [TS]

  multi-purpose you'll have more and more [TS]

  things on it right yeah I don't have [TS]

  other icons on the desktop because it is [TS]

  multi-purpose as in when i was playing [TS]

  around with the setup i originally [TS]

  thought oh let me pull out all of the [TS]

  apps that i might receive notifications [TS]

  for and put them on the front but then [TS]

  that to me was like i don't know i don't [TS]

  like this at all because they're just [TS]

  looking at it there's a feeling of [TS]

  obligation here and what I want instead [TS]

  is that this is the only ipad where apps [TS]

  are allowed to have badges and so what [TS]

  will happen is on that little folder a [TS]

  badge will appear if there's a [TS]

  notification one of those apps and then [TS]

  I swipe down on notification center and [TS]

  can tap on exactly what it is and it [TS]

  just brings me right to the apt to reply [TS]

  about whatever [TS]

  ok so will be more stuff on it but it [TS]

  will still be controlled as to how it [TS]

  looks [TS]

  yeah i think i might leave it control to [TS]

  the way that it looks because i'm also [TS]

  thinking like I was relaxing and playing [TS]

  for example like XCOM on this ipad with [TS]

  a with a pencil while I was sitting on [TS]

  the couch right like that's the one [TS]

  place where i'm like i need to figure [TS]

  out exactly how this is going to work [TS]

  like will I put it into do not disturb [TS]

  after a certain period of time like I [TS]

  haven't figured out precisely what those [TS]

  wrinkles are yet but because i'm using [TS]

  it for many things I don't want to have [TS]

  it set up so it's like oh I have a bunch [TS]

  of game icons on here because then if i [TS]

  take it to go do some administrative [TS]

  work my brains going to be like yeah but [TS]

  XCOM looks more fun and I don't want a [TS]

  bunch of work icons on here because then [TS]

  that creates this feeling of obligation [TS]

  so that that's why this is the one [TS]

  that's the funny one and that's why it [TS]

  said [TS]

  in a particular way of like I'm trying [TS]

  to keep it more neutral about what is [TS]

  the purpose of this device in my life [TS]

  ok one of the things I don't know just [TS]

  annoys the right word but one of the [TS]

  things about you is frustrates me that I [TS]

  see these things and I look crazy and by [TS]

  the time you're done [TS]

  they start to make sense si si that's a [TS]

  that's exactly what everybody thinks all [TS]

  you lunatic but if I can explain myself [TS]

  I think it comes off sounding perfectly [TS]

  reasonable i picked up my hair to [TS]

  yesterday but I haven't for a long time [TS]

  mhm and it's I want to play it a little [TS]

  bit more [TS]

  yeah but you were you thinking what are [TS]

  you thinking so that size is great for [TS]

  different reasons like it's really like [TS]

  it's really portable I can hold it [TS]

  really easily both hands it has a split [TS]

  keyboard which the big Pro doesn't have [TS]

  a very nice which is great but what it [TS]

  what it lacks is the multitasking isn't [TS]

  as good as it is on the big ipad so I [TS]

  just want to play with a little bit more [TS]

  because so I am I have been for many [TS]

  years of multiple Mac person everyone [TS]

  that I know is a multiple Mac person [TS]

  they have a desktop machine and a laptop [TS]

  machine mostly or they have a laptop [TS]

  that they plug into a display which you [TS]

  know they have our equipment come to [TS]

  make it a jewel experience right big and [TS]

  small when the ipad pro came out [TS]

  that's what with me and Federico were [TS]

  talking a lot i'm connected and I [TS]

  thought he was going to do that big I've [TS]

  had some white pad for the same reason [TS]

  that you have big ipad the work on home [TS]

  you have the small ipad for tories and [TS]

  take outside he said he wouldn't do that [TS]

  with and now that this is out he's still [TS]

  saying he's not interested in that but [TS]

  now i'm getting interested in that [TS]

  comparison is again when I talk to [TS]

  people about having multiple iPads for [TS]

  multiple purposes people think I'm a [TS]

  lunatic but i think that this is the [TS]

  same thing like but tons of working [TS]

  professionals have multiple computers [TS]

  for multiple reasons yes it is [TS]

  is this all that different like I don't [TS]

  think it is and in entirely unexpected [TS]

  to me like I would not have predicted [TS]

  the way that I ended up using my pro but [TS]

  I realized so fast like oh you know what [TS]

  my pro is it is my desktop computer at [TS]

  my office like it just so naturally fell [TS]

  into that role i'm almost immediately [TS]

  that I guess and now my this the baby [TS]

  pro like this is the version of of my [TS]

  laptop I still think there's a weird way [TS]

  that people think about ipads and I i am [TS]

  i'm still trying to sell this version of [TS]

  like no no they like digital pieces of [TS]

  paper you know and they're going in this [TS]

  direction that the reason you can't do [TS]

  it is that there are so many people that [TS]

  believe you cannot do work on them like [TS]

  I watched a review of the 9.7 by joanna [TS]

  stern the wall street journal and she's [TS]

  talking about the differences between an [TS]

  ipad and a pc in her review because [TS]

  that's how Apple is now pitching it's [TS]

  like a pc replacement and she's saying [TS]

  good things and the bad things like how [TS]

  pcs a cheaper and you can you know what [TS]

  manage windows on the mac and cheese [TS]

  makers a really good points about the [TS]

  differences for some people and then [TS]

  right at the end she makes a comment [TS]

  about how you can't do real work on an [TS]

  iPad and I nearly like just flip the [TS]

  table over because the review was good [TS]

  and she was making some really good [TS]

  points but then at the end showed a bias [TS]

  who because you can and I do every [TS]

  single day and it's getting closer and [TS]

  closer now to the point where I could do [TS]

  one hundred percent i could record and [TS]

  edit I genuinely believe now that by [TS]

  this time next year I could if I wanted [TS]

  to do everything on my ipod yeah i think [TS]

  that is going to be changes in iOS 10 to [TS]

  put more audio stuff in em and then I [TS]

  could do it but so that's why i think [TS]

  it's an issue trying to explain this [TS]

  stuff to some people because they [TS]

  believe and they have a prejudiced [TS]

  against work on the ipad and I don't [TS]

  know why it's there i have some theories [TS]

  but it's is basically becoming like a [TS]

  mac pc war again [TS]

  yeah yeah it does it does kind of have [TS]

  that flavor to it [TS]

  of people of people picking sides in a [TS]

  way and i mean it's it's it's just so [TS]

  interesting because i am really aware [TS]

  that we may talk about you know I was [TS]

  working on my computer quite a lot [TS]

  recently and I just kept thinking like [TS]

  mad the only reason I am doing all of [TS]

  this animation work on my mac is because [TS]

  there isn't yet a vector program that I [TS]

  can use to my satisfaction on the ipad 4 [TS]

  for illustrating and for drawing like [TS]

  there's a couple of things that sort of [TS]

  come close but none of them quite meet [TS]

  what i'm looking for like we're all [TS]

  waiting adobe for you to put illustrator [TS]

  at the full version on the ipad like we [TS]

  know what's becoming like someday [TS]

  they're going to do it and the the day [TS]

  that adobe or some other company puts a [TS]

  real full vector drawing app on the iPad [TS]

  which seems inevitable is like man my [TS]

  mac has suddenly become essentially just [TS]

  the podcasting machine and then that is [TS]

  also being attacked as a problem to be [TS]

  solved as well it's like I can easily [TS]

  see a future where I i have a mac but [TS]

  essentially don't ever use it anymore [TS]

  but but that that to me feeds into this [TS]

  what other people think of is crazy this [TS]

  idea of having different iPads or [TS]

  different things and I think the desktop [TS]

  pc vs laptop pc is the exact comparison [TS]

  like you don't think it's crazy to have [TS]

  two computers [TS]

  it's not crazy to have two ipads a big [TS]

  ipad and a little iPad today's episode [TS]

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  and conditions apply [TS]

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  more details thank you so much to Casper [TS]

  for their support of this show and [TS]

  really a fan so I'm gonna spend a little [TS]

  bit more time with my air to and make a [TS]

  decision because like I don't have an [TS]

  ipad with a cellular connection who I've [TS]

  never done that because i never thought [TS]

  it would be that important but it's [TS]

  becoming something now where it seems [TS]

  more interesting so i could then have a [TS]

  smaller ipad the ipad pro 9.7 that has a [TS]

  cellular connection and it's one that I [TS]

  take with me and it has a keyboard and [TS]

  it has a pencil and second to replicate [TS]

  experience but in a smaller package [TS]

  because there's the weight and size [TS]

  difference [TS]

  boy do you notice it Wow while while its [TS]

  I mean the ipad pro it's kind of crazy [TS]

  that it weighs what it does considering [TS]

  how big it is but when you pick up [TS]

  something like an air it's like this is [TS]

  this did I may as well be wheeling my [TS]

  ipad pro around a cough with the [TS]

  yeah it's it's a huge difference it's no [TS]

  guess again it's like it's like wheeling [TS]

  around your desktop you see you know [TS]

  it's it's the same kind of thing yeah so [TS]

  you might be you might be dual wielding [TS]

  iPads as well so you you're just you're [TS]

  just eventually gonna have the same [TS]

  setup as me Mike it's only a matter of [TS]

  time you're gonna be putting all your [TS]

  you're gonna be puttin no i don't think [TS]

  i'm gonna go that extreme you're gonna [TS]

  be putting all of your app icons in a [TS]

  single folder that's what you're gonna [TS]

  be doing [TS]

  mmm yeah just like me using the keyboard [TS]

  to do command spacebar and type on all [TS]

  the app names you never have to touch [TS]

  anything on the screen keep it nice and [TS]

  fingerprint clean i do that that's [TS]

  that's how I launch applications like [TS]

  setup was one thing about my ipad home [TS]

  screen is I very very rarely ever tap [TS]

  those icons are you use because i have [TS]

  my keyboard attached constantly i just [TS]

  use spotlight to open everything and [TS]

  it's mainly through the keyboard command [TS]

  that that's why i like what i was trying [TS]

  to say before is those icons are much [TS]

  more a reminder to me with the devices [TS]

  for then shorten has to be pressed so [TS]

  that's why I think like just just go all [TS]

  the way with this he just go all-in if [TS]

  you never press them anyway why have [TS]

  them on the screen [TS]

  mc1 a life hack my life hack you [TS]

  definitely don't you use that word at [TS]

  what some of it you know you're hacking [TS]

  your life sullied forever it's just it's [TS]

  just a terrible word now it's just it's [TS]

  gone that's one of those words you've [TS]

  just lost that word yet over [TS]

  it was good once it was good while it [TS]

  lasted but not for long [TS]

  there's something we need to address [TS]

  about your devices [TS]

  this is a this is a big big controversy [TS]

  so yes Mike big controversy you teased [TS]

  last time using your jaw that there was [TS]

  a a notable change on the home screen of [TS]

  all of my devices which is that the dock [TS]

  which of course is the primary golden [TS]

  spot for apps i have always had three [TS]

  apps there [TS]

  I've always had notes I've always had [TS]

  launched Center pro and i have had [TS]

  my to-do application and that has been [TS]

  for most of my iOS life that has been [TS]

  OmniFocus though previously when I got [TS]

  my very first iPad touch back in the day [TS]

  as my first iOS device that slot was [TS]

  remember the milk which was I loved the [TS]

  time but is is a specs now [TS]

  stephen has this love for remember the [TS]

  milk I have nothing but disdain for it [TS]

  to everything about everything about it [TS]

  the name the icon the whole philosophy [TS]

  it's this weekend we can get started on [TS]

  this because I think remember the milk [TS]

  does have have some very interesting [TS]

  killer features but we can't get into [TS]

  this right now [TS]

  oh but that's like otherwise we'll be [TS]

  here forever and we're already going [TS]

  super long so we can't we can't start [TS]

  getting into it like let me talk about [TS]

  every to-do app that i have ever used [TS]

  and all of the things that are good or [TS]

  bad about all of them like we can't do [TS]

  that right now we gotta narrow the focus [TS]

  and so what we're going to narrow the [TS]

  focus on is that to do is now the app [TS]

  that is taking my slot therefore task [TS]

  management and OmniFocus is no longer on [TS]

  the devices and this is this has been a [TS]

  a big change and and I must say a [TS]

  mistake quite a reluctant change on my [TS]

  part and spoiler alert still a thing [TS]

  that I am deeply unhappy with this was [TS]

  just as much as we have talked on this [TS]

  show about switching to iOS and doing [TS]

  all the work on iOS one of the [TS]

  frustrations that i do come across [TS]

  sometimes is lack of getting things like [TS]

  exactly how you want them to be on iOS [TS]

  right [TS]

  like many iOS app still have a feeling [TS]

  of like back from the pre iOS 7 days of [TS]

  we are going to build and happen and we [TS]

  are going to make a whole bunch of [TS]

  decisions for you about how it's going [TS]

  to be and you will just accept it or you [TS]

  will not accept it and as iOS continues [TS]

  to develop i find that less and less [TS]

  tolerable so it's just easier to run [TS]

  into problems with ios4 like I can't [TS]

  quite get this the way exactly the way I [TS]

  wanted [TS]

  but because it's hard to dig in and [TS]

  tweak it it's harder to dig into tweak [TS]

  it you can't run things on your system [TS]

  that will change things for you even if [TS]

  half authors don't want them to be like [TS]

  this there's more limitations are fewer [TS]

  ways to work around things and you run [TS]

  into that problem sometimes and so I am [TS]

  using to do I have switched away from [TS]

  from omni but I am I am just in a state [TS]

  of deep dissatisfaction with regards to [TS]

  task management so i don't know where to [TS]

  begin i guess maybe I should talk about [TS]

  the story of how I moved away from army [TS]

  yet we need to understand why to do was [TS]

  a contender and why it was even enough [TS]

  but what made it that it was enough that [TS]

  you were willing to switch away from one [TS]

  focus which you've used for ever [TS]

  yeah forever I mean you put you put up [TS]

  on the one of the previous shows my [TS]

  first posting on the only crew work out [TS]

  yeah like years and years ago I like AI [TS]

  just wondering about a thing [TS]

  so here has been the story with army and [TS]

  this this has been a thing that has been [TS]

  coming for a year i think actually might [TS]

  have been one of the very first [TS]

  conversation that you and I had a long [TS]

  time ago which was a huge part of my [TS]

  workflow is that i use templates for all [TS]

  of my projects so just to go to the most [TS]

  complicated example whenever I make a [TS]

  youtube video i have a template that's [TS]

  about 80 items long of everything that [TS]

  needs to be done from the moment I have [TS]

  an idea for a video through to the final [TS]

  promotion on Twitter and etc for that [TS]

  video so I like i have recorded every [TS]

  step of everything that has to happen in [TS]

  order when does it need to happen all of [TS]

  this kind of stuff and this is a thing [TS]

  that I had been building up and refining [TS]

  over years like what is the best process [TS]

  what are things that i often forget [TS]

  which order is it the most efficient way [TS]

  to do things like this is a thing that I [TS]

  constantly tweaking about and every time [TS]

  I run through a project I think about [TS]

  like is this the best way to do it is [TS]

  there anything that needs to be changed [TS]

  for the next time i do it and this is [TS]

  the kind of thing with my working life [TS]

  that I think is super important [TS]

  of externalizing and formalizing what it [TS]

  is that you are doing which then allows [TS]

  you to think about how you work and how [TS]

  to change and improve how you work so I [TS]

  do it for the videos i do it for hello [TS]

  Internet podcast i do it for cortex i [TS]

  have templates for business reviews that [TS]

  I do I have templates for managing my [TS]

  finances essentially at this stage there [TS]

  are very few things now in my system [TS]

  which are not template-based like there [TS]

  are very few one-off projects so with [TS]

  OmniFocus mm it doesn't have templates [TS]

  support right so this is what everyone [TS]

  always asks whenever I talk about using [TS]

  templates is that there is no template [TS]

  stuff built into OmniFocus now what I [TS]

  found many many years ago it was that [TS]

  there was someone who created a script a [TS]

  third-party script that would allow you [TS]

  to do some incredibly complicated things [TS]

  with OmniFocus in terms of templates so [TS]

  it allowed you to create a kind of fake [TS]

  project with in OmniFocus where you [TS]

  could put in variable names and relative [TS]

  dates and set the whole thing up so that [TS]

  you could invoke it answer a few [TS]

  questions for variables and end dates [TS]

  and this script would directly modify [TS]

  the OmniFocus database to instantiate [TS]

  this template and it was amazing like it [TS]

  was it was just great and i was using it [TS]

  for years and years and years but [TS]

  eventually I think it's about a year ago [TS]

  now one of my templates got long enough [TS]

  that I ran into a bug where it's like [TS]

  okay I have so many items in this [TS]

  template that this script is running [TS]

  into this funny bug where it doesn't do [TS]

  things right at the end so I i created a [TS]

  test case and I contacted the author and [TS]

  I said hey I ran into this situation [TS]

  where this doesn't work right i just [TS]

  want to let you know you know for you [TS]

  know bug fixes in your script and [TS]

  basically the guy wrote back and said [TS]

  that he was no longer maintaining the [TS]

  script because he personally was no [TS]

  longer using OmniFocus and to me that [TS]

  was a big like rawr [TS]

  it's because [TS]

  it's like okay I have a real problem [TS]

  here because this is a fundamental part [TS]

  of the way that I work and if it is no [TS]

  longer being updated I knew ever since [TS]

  that day that like the clock was ticking [TS]

  because at some point OmniFocus is going [TS]

  to update their app so that they changed [TS]

  their database format and then this [TS]

  thing just doesn't work at all and so I [TS]

  i had been keeping my eye out ever since [TS]

  then and while while as I as I record [TS]

  today like that script still works like [TS]

  you can download it and you can still [TS]

  run templates just the way that i always [TS]

  have but i also ran into the problem of [TS]

  like okay but there's only runs on my [TS]

  mac and then I don't use my back Mac [TS]

  very much anymore and i found myself in [TS]

  these weird situations like okay in [TS]

  order to create a template i am on my [TS]

  iPad VN seeing into my home mac to try [TS]

  to run a script on the Mac that's [TS]

  exactly what they want any and you just [TS]

  did it for a year that's the crazy thing [TS]

  to do it is the crazy thing to do but at [TS]

  a certain point it goes from just being [TS]

  like always in a cool that I can do this [TS]

  thing to like this just feels so fragile [TS]

  yeah all that said that is like a house [TS]

  of cards [TS]

  yeah it's there are so many pieces here [TS]

  that are just waiting to fall apart [TS]

  that's nothing to build a system on that [TS]

  you can't you can't get that and the [TS]

  other thing that I have to say here [TS]

  which is the increasing concern is like [TS]

  okay back when I was just managing my [TS]

  own stuff relying on something like a [TS]

  third-party scripts to do with things [TS]

  like it was fine it didn't really matter [TS]

  but now it's like my whole business is [TS]

  riding on these things going right and [TS]

  so like this this becomes just [TS]

  unsustainable at a certain point it's [TS]

  like it's too important for this to go [TS]

  wrong so for the moment we'll just say [TS]

  that was the main thing that was was of [TS]

  concern to me and so I had been keeping [TS]

  my eye out for a long time but like is [TS]

  there something else that I can use or [TS]

  like what else can I do [TS]

  now the problem is that you know many [TS]

  apps don't have this kind of template [TS]

  like I am aware that I am at the far [TS]

  extreme end of users as far as the way I [TS]

  matter [TS]

  this stuff like I bet if you looked at [TS]

  people databases of to do's i might be [TS]

  the person in the world who has the [TS]

  smallest number of manually enter tasks [TS]

  in a to-do list right just because so [TS]

  much of my stuff is automatically [TS]

  generated through templates so this is [TS]

  not like a huge demand in the to do [TS]

  world and so basically I was always sol [TS]

  whenever looking at anything but [TS]

  eventually I came across to do as one of [TS]

  the apps and I kept hearing from various [TS]

  corners of people saying like Oh to do [TS]

  is this really interesting app and I [TS]

  never really had time to take a look at [TS]

  it until of course the thing that I [TS]

  can't stop mentioning where do you think [TS]

  I took a look at Mike Hampstead and you [TS]

  are correct when I last traveled there I [TS]

  thought oh this is a perfectly great [TS]

  time to just start messing around with [TS]

  something else that's new so I was [TS]

  playing around with it for a while and [TS]

  basically what I discovered was ok to do [TS]

  has a plug-in that works with workflow [TS]

  the app that allows you to specify tasks [TS]

  and pre-populated with a bunch of data [TS]

  oh my god now I ended up creating a [TS]

  workflow that has something like for [TS]

  nested if statements where I basically [TS]

  wrote a little workflow that will take [TS]

  formatted data and pre populate a [TS]

  template as close as it possibly can get [TS]

  it to the way that I want so what I did [TS]

  was I wrote out this little script that [TS]

  will say okay what is that it will take [TS]

  like the task name it'll populate it [TS]

  with an arbitrary number of tags will [TS]

  ask for it date and it will set items as [TS]

  do or starting an arbitrary number of [TS]

  days before that date or [TS]

  yeah it took a long time to get this to [TS]

  work and workflow and I was really [TS]

  pushing the edges of what workflow can [TS]

  do in so much as once again i ran into a [TS]

  bug in workflow that nobody had run into [TS]

  before because they hadn't tried to do [TS]

  what I do which is iterate over a loop [TS]

  70 times so in my voke a workflow now [TS]

  it'll bounce back and forth between to [TS]

  do and workflow 70 times what I don't [TS]

  it's flipping between the apps it's [TS]

  flipping between my god don't look at [TS]

  that screen [TS]

  well it does take a couple minutes to [TS]

  actually do right now it just goes loop [TS]

  loop loop loop which is really funny [TS]

  because this is like Oh has an iOS [TS]

  animation evermore slow down a process [TS]

  that at this moment like i think not [TS]

  write this must be taking a hundred [TS]

  thousand times longer than necessary [TS]

  simply because iOS want to show you [TS]

  what's happening i get iOS I don't [TS]

  really need to see this [TS]

  have you ever done that in split-screen [TS]

  yeah it doesn't work a split screen [TS]

  that's a real shame [TS]

  it freaks the hell out if you try to win [TS]

  split-screen mmm good but key difference [TS]

  here is that the workflow developers [TS]

  like okay well we'll fix this bug [TS]

  because it's like it's actively being [TS]

  developed and like okay get and I think [TS]

  it's actually already fixed right so [TS]

  what like I can run these super long [TS]

  loop what I'm going to say next is there [TS]

  are some things about OmniFocus that I I [TS]

  deeply deeply miss about to do and i [TS]

  have many many problems with to do that [TS]

  I i tries so hard to restrain myself on [TS]

  Twitter from constantly pestering the to [TS]

  develop perfect track together like no [TS]

  man just hold back right just like keep [TS]

  it to yourself only only mentioned one [TS]

  or two things like don't mention [TS]

  everything that pops into your head [TS]

  he's a very nice guy and I think he [TS]

  would accept the feedback on a federico [TS]

  can be pretty tough on them as well I [TS]

  just like I'm just trying so hard to [TS]

  just be like a normal human being but I [TS]

  could actually write out a list of a [TS]

  hundred things that would want done [TS]

  differently but I'm not gonna know just [TS]

  focus on the one or two things that [TS]

  really matter so I said I didn't like [TS]

  the icon right we're talking about [TS]

  connected the guy sends me an e-mail [TS]

  tells me the app is really good to look [TS]

  past the icon and gave me a free coffee [TS]

  that's very nice [TS]

  I was like man you're breaking my heart [TS]

  I feel terrible i actually think I used [TS]

  to have a problem with the app icon [TS]

  until you see the app icon on the mac [TS]

  and then I think it totally makes sense [TS]

  the icon looks fine on the mac and then [TS]

  i can see oh this is what the this is [TS]

  what the icon is trying to do on iOS and [TS]

  now i'm fine with its circular on the [TS]

  mat cream [TS]

  yes circulate it works better as a [TS]

  circle I don't have any problem with the [TS]

  the app icon even though everybody loves [TS]

  to complain about it [TS]

  this episode of cortex is brought to you [TS]

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  that i moved to squarespace when i [TS]

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  it's really nice never to have to worry [TS]

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  of device from a gigantic imac to ipad [TS]

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  like and appreciate the simplicity of [TS]

  Squarespace but if you are a nerd and [TS]

  you want to dig down into the code you [TS]

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  what else could you possibly want from [TS]

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  does it all [TS]

  they plug into a bunch of other things I [TS]

  like being able to plug in MailChimp [TS]

  automatically so that people can just [TS]

  sign up for my email list right on the [TS]

  website that kind of integration it's [TS]

  just so nice to not have to think about [TS]

  it just boom here's my MailChimp account [TS]

  and it all just works [TS]

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  first purchase and show your support for [TS]

  cortex thank Squarespace for their [TS]

  support for this show and all a real afm [TS]

  but so here's the thing like there are [TS]

  many things in to do that i find deeply [TS]

  frustrating and there are many ways in [TS]

  which it just it doesn't work for me the [TS]

  way that I wanted to but nonetheless [TS]

  when I have to make a decision about [TS]

  trade-offs the answer is i would rather [TS]

  have I would rather have a system where [TS]

  I can trust that this automated creation [TS]

  of templates works and is being actively [TS]

  developed on as opposed to using a [TS]

  system where I feel like there's just a [TS]

  ticking time bomb for the day that I [TS]

  wake up and it doesn't work and then I'm [TS]

  really in trouble so like I would rather [TS]

  move and deal with the problems then be [TS]

  waiting for something that I don't know [TS]

  when it's going to happen and that [TS]

  that's the like that's the situation [TS]

  that I'm in but man do I i really miss [TS]

  some of the ways that OmniFocus works [TS]

  and if you will if you will indulge me [TS]

  for a moment I will I will mention the [TS]

  one the one thing which i would just die [TS]

  for into do which is that OmniFocus is [TS]

  single best feature that i have seen no [TS]

  other apps ever do remotely as well is [TS]

  the idea of projects being sequential or [TS]

  being parallel so you can say this [TS]

  project these things need to happen in [TS]

  order and so only show one thing at a [TS]

  time from this project because thing to [TS]

  can't happen until thing one is complete [TS]

  and parallel projects these items can [TS]

  happen at the same time they are not [TS]

  dependent on each other and even better [TS]

  than that [TS]

  omnifocus will let you divide that up in [TS]

  terms of projects and sub-project [TS]

  x so you can say like oh this part of [TS]

  the project is sequential this part is [TS]

  parallel and like that is a thing at [TS]

  four for example that is the thing in my [TS]

  template for making YouTube videos i [TS]

  could say okay at the start i'm going to [TS]

  write a bunch of drafts those drafts all [TS]

  have to happen in sequence because I [TS]

  can't write draft three until draft too [TS]

  so just show me your up to draft to when [TS]

  i click done then it says you're up to [TS]

  draft three and i click done and when I [TS]

  work through a number of drafts there's [TS]

  a lot of stuff in the animation phase [TS]

  which can happen in parallel right I can [TS]

  work on the audio I can work on the [TS]

  video i can work on particularly tricky [TS]

  sections i can do what i call like rough [TS]

  storyboards for some sections there's a [TS]

  lot of stuff that doesn't depend on [TS]

  earlier things happening so when i get [TS]

  to that point automatically OmniFocus [TS]

  knows oh yes this part of the project [TS]

  now happens in parallel so when he's [TS]

  looking at what's the video work that he [TS]

  can do he will now see here these three [TS]

  parallel things that can happen and then [TS]

  once i'm done with that like it can flip [TS]

  back over to another sequential section [TS]

  it's just amazing like OmniFocus is key [TS]

  ability is only show me the things that [TS]

  I can do right now and to do has no [TS]

  concept of this so when I invoke a [TS]

  template into do it just treats all of [TS]

  those items like oh they're all [TS]

  available right now you can do a hundred [TS]

  drafts today [TS]

  like now I can't do a hundred draft [TS]

  today I don't want to see all of these [TS]

  things but there's no way to filter it [TS]

  out and say like this is a sequential [TS]

  project this is a parallel project and [TS]

  that's just it just kills me [TS]

  and so even though even though i went to [TS]

  Amsterdam back in like whatever was [TS]

  January now and i've been using to do [TS]

  every day since then I am still [TS]

  constantly trying to like fight with it [TS]

  and get it to show me things the way I [TS]

  want to see them not just show me like a [TS]

  thousand items which can't be done at [TS]

  this very moment I don't I couldn't live [TS]

  like that the way that I am tricking it [TS]

  right now is the way that I've done it [TS]

  with this template thing is too [TS]

  set a huge number of artificial start [TS]

  times for projects and again i can only [TS]

  this is where like I'm willing to try to [TS]

  work with this thing because i can try [TS]

  to programmatically fix this so when I [TS]

  invoke a template for a writing project [TS]

  now I set a date where in theory i [TS]

  wanted to be done by this date and then [TS]

  the little template goes through and [TS]

  sets artificial start dates for every [TS]

  single subpart of act so you don't see [TS]

  it because you kind of trick in it [TS]

  I'm tricking the system but there are [TS]

  many many ways in which this doesn't [TS]

  work you know it doesn't work if you get [TS]

  ahead [TS]

  it doesn't work very well if you fall [TS]

  behind yet it's fragile but the thing is [TS]

  because it's automated worse comes to [TS]

  worse if the if the due date gets really [TS]

  off i can just delete the whole project [TS]

  and reinvent the template with a [TS]

  different date right so i can like try [TS]

  to trick it [TS]

  yeah but it's it's hugely frustrating to [TS]

  not have that notion of parallel and and [TS]

  sequential but yeah so this is this is [TS]

  the thing like I a to-do app is such a [TS]

  fundamental part of the way I work like [TS]

  I run everything through this [TS]

  yep and it's it's frustrating to be [TS]

  faced with what i view as a really deep [TS]

  trade-off between two different things [TS]

  like you can have automation but you [TS]

  can't have available only or you can [TS]

  have available only but you can't have [TS]

  automation and it's like well between [TS]

  those two it's like pick your poison and [TS]

  i have i have picked the poison but i'm [TS]

  not i'm not happy about it i have i use [TS]

  only focus very basically don't use [TS]

  projects is context my i use it as a [TS]

  glorified to-do list essentially who but [TS]

  because of that I have very simple but [TS]

  fundamental ways that to-do app needs to [TS]

  work for me and I've not spent a bunch [TS]

  of time in to do but every app that i [TS]

  have tried so dismayed to do may do it i [TS]

  just haven't looked [TS]

  it every app that i have tried does [TS]

  something that I don't like in a way [TS]

  that means i cannot use it like I tried [TS]

  to use todoist for a while [TS]

  yeah and its way of setting like [TS]

  reminders and notifications is [TS]

  mind-boggling [TS]

  and I'm just not accepting that like as [TS]

  a thing like the OmniFocus forecast [TS]

  function one of the best things in the [TS]

  on the planet [TS]

  you know the idea that i can get just a [TS]

  glance i can look alander and see how [TS]

  busy I'm going to be and then dig in and [TS]

  move things around and really get an [TS]

  idea of what my week's gonna look like [TS]

  just based on my tasks and the numbers [TS]

  and i can now I'm like I know what a [TS]

  busy day is by the number and I know how [TS]

  I couldn't adjust it by the numbers [TS]

  right rite aid that for me is just like [TS]

  if you don't have that like I'm just not [TS]

  i just can't I can't go to you because i [TS]

  am now so deeply embedded in that system [TS]

  and the way that works for me that if [TS]

  it's not exactly like this I can't do it [TS]

  but my needs are so much more simple [TS]

  than yours but there's still [TS]

  fundamentally the same ideas like if you [TS]

  don't do it the way that I need it I [TS]

  just can't use it yet but this is where [TS]

  I've always thought that to-do apps and [TS]

  email apps are two examples of the clear [TS]

  area of where there is an infinite [TS]

  market demand for these things [TS]

  yep because people just have their own [TS]

  particularly picky ways that they want [TS]

  stuff done [TS]

  yep and i have played with every to-do [TS]

  app ever that is no exaggeration every [TS]

  to do happen existence i have bought and [TS]

  tried and like it's a remarkable how [TS]

  quickly you can come across something [TS]

  like this is just a total deal breaker [TS]

  like I cannot I cannot work with this [TS]

  and in the whole world of to-do apps is [TS]

  like there are only three that i can [TS]

  recommend with a clear conscience to [TS]

  people based on what their needs are and [TS]

  it's like to do [TS]

  omnifocus and clear and those the ones [TS]

  that i will recommend to people that [TS]

  when they ask me for advice and it's [TS]

  like okay i'll try to get a sense of [TS]

  like what are you looking for what do [TS]

  you need and let's talk about this and [TS]

  it's like a well-to-do is on one end of [TS]

  the spectrum of like super super [TS]

  complicated [TS]

  omni's on this closer on that end of [TS]

  that spectrum like power user kind of [TS]

  thing and then clear is like you just [TS]

  want a list of things this is probably [TS]

  the best one that you're going to use I [TS]

  agreed that but I have one more have to [TS]

  throw in which is due which is just like [TS]

  do you need to know about something a [TS]

  specific time due to me falls into the [TS]

  category of timers I don't really think [TS]

  of it as a to-do app yeah it does have [TS]

  it does have to do [TS]

  lighters function yeah so i recommend [TS]

  that as a timer app is the way it is in [TS]

  my jacket I but the number of apps that [TS]

  i have tried I mean it's gonna be like [TS]

  hundreds he felt against including like [TS]

  web services and everything over you [TS]

  know 15 years of of playing around with [TS]

  this stuff going all the way back to the [TS]

  Palm Pilot where i was using to do [TS]

  absence of various sorts so it's like [TS]

  anybody who ever wants to develop it to [TS]

  do app please do so like there is always [TS]

  room for more of these like you can [TS]

  always have more icons with checkboxes [TS]

  in the app store but never it'll never [TS]

  be tired the very worst thing about [TS]

  trying to swap is how do you move your [TS]

  tasks [TS]

  yeah that's now there is an export [TS]

  function just to do allow you to import [TS]

  like OmniFocus has an export I don't [TS]

  know because my my feeling with that as [TS]

  I I don't want to use those things [TS]

  because whenever i have switched to do [TS]

  apps what I have gone through now has [TS]

  always been the case of you need to [TS]

  somewhat align your brain with the way [TS]

  this app thinks you need to use it and [TS]

  if you just try to do is straight import [TS]

  it doesn't work as well so so I've I had [TS]

  like a transition period where i was [TS]

  keeping an eye on OmniFocus to see about [TS]

  like things that pop up and I was going [TS]

  through and taking a look at stuff but i [TS]

  have to refigure out how to do works and [TS]

  to do has has it has a very complicated [TS]

  hierarchy of of stuff and it [TS]

  fundamentally if you just try to move [TS]

  straight from OmniFocus to do like [TS]

  you're gonna have a bad time you need to [TS]

  seriously rethink the way this works [TS]

  right [TS]

  you need to understand this language [TS]

  basically yeah it took me a very long [TS]

  time to even have any kind of basic [TS]

  functional set up into do [TS]

  because i was i was just just not [TS]

  thinking about it the way the developer [TS]

  was thinking about it like okay and now [TS]

  I have this whole thing which works like [TS]

  okay I understand this idea of smart [TS]

  list i understand groups and projects [TS]

  and tasks and like the way they have it [TS]

  all set up in their brands like okay [TS]

  fine and um I can do stuff now but the [TS]

  question is just can I actually get it [TS]

  set up exactly the way I wanted the [TS]

  answer is fundamentally know because the [TS]

  app doesn't have an understanding of [TS]

  sequential in parallel projects and like [TS]

  without that even the smartest cleverest [TS]

  automation in the world like it's a [TS]

  problem it just can't solve if you told [TS]

  to develop this you should you're [TS]

  feeling you get that this visit was my [TS]

  this was my one thing on Twitter that I [TS]

  was like if i could if i can try to sell [TS]

  him on a single thing this is the thing [TS]

  i'm going to try to sell him on it was [TS]

  trying to be super gentle but like that [TS]

  is the one thing that would make the [TS]

  biggest difference right so that that's [TS]

  what I was trying to push for you wanna [TS]

  told Erica to him right now and now I've [TS]

  already spoken everybody's okay you've [TS]

  already had the actual diary [TS]

  conversation we've already had the [TS]

  actual direct conversation so that [TS]

  that's the big thing like I said there [TS]

  are there are there are things i totally [TS]

  love about to do and one of which is it [TS]

  has reminders in the same way that the [TS]

  do ab we were just discussing does where [TS]

  you can set it to like repeatedly bug [TS]

  you about a thing on an hourly basis [TS]

  until you have done it so that's amazing [TS]

  it is that feature is so great right [TS]

  because that is the best part of the do [TS]

  timer is I want you to not just be a [TS]

  timer [TS]

  I want you to be a timer that constantly [TS]

  reminds me about a thing [TS]

  yeah like it's just that is really nice [TS]

  to be able to pick some items to say [TS]

  like bug me every hour until I say yes [TS]

  this thing was done [TS]

  look at me going straight to the [TS]

  absolute it if you try do i will be [TS]

  genuinely curious about your onboarding [TS]

  experience because i think it again i am [TS]

  coming at it from this bad position if [TS]

  I'm trying to reproduce a thing I i [TS]

  imagine that the onboarding experience [TS]

  for anyone to do is quite complicated [TS]

  like what do I what do i do like how is [TS]

  this supposed to work and it actually [TS]

  does remind me the most of [TS]

  amber the milk in some ways where [TS]

  remember the milk is entirely this [TS]

  search based algorithm of like you build [TS]

  searches just so show what you want and [TS]

  the app itself has a very basic concept [TS]

  of of lists but the other big thing that [TS]

  I will say in favor of to do which has [TS]

  been my my longtime frustration with [TS]

  OmniFocus but I can understand why they [TS]

  do it is to do allows you to have [TS]

  multiple tags associated with the task [TS]

  OmniFocus is a software implementation [TS]

  of a strict getting things done system [TS]

  they even borrow a lot of the language [TS]

  from getting things done so you can [TS]

  assign what are called contexts to a [TS]

  task and context is essentially [TS]

  equivalent like a tag but in getting [TS]

  things done because that book was [TS]

  written with this idea of paper or even [TS]

  when it was written like he's talking [TS]

  about on his blackberry managing list [TS]

  like it's essentially still paper he's [TS]

  using nothing digital about it all tasks [TS]

  have a single context i give this idea [TS]

  that like I can do this thing while i am [TS]

  at the office I can do this thing while [TS]

  i am at home I can do this thing while I [TS]

  running an errand and that has always [TS]

  been just like a hugely frustrating [TS]

  limitation especially as i have [TS]

  transitioned into being self-employed [TS]

  and especially as my whole life has [TS]

  become a series of screens which [TS]

  theoretically can be anything like I [TS]

  would like to be able to assign multiple [TS]

  tags to a task because i would like to [TS]

  be able to say like oh this task can be [TS]

  done in a bunch of environments this [TS]

  task can is a mindless task that you can [TS]

  do while watching TV but it's also a [TS]

  task that might be super important to do [TS]

  while you're working on the video like [TS]

  animating stuff and omni has always [TS]

  allowed you to say like this task can go [TS]

  in this folder and this task can be [TS]

  assigned a single context [TS]

  and it should I've always found that [TS]

  super frustrating like no I want to [TS]

  assign multiple contacts to a task and [TS]

  so being able in to do to be able to [TS]

  assign multiple tags to a task which [TS]

  means that i can search for it in a [TS]

  bunch of different ways like that is so [TS]

  nice to be able to do that and like [TS]

  guess I want to be able to see this [TS]

  thing in many different situations not [TS]

  just one situation so that that's [TS]

  another thing in favor of of to do this [TS]

  goes back to what you were saying [TS]

  earlier about design decisions [TS]

  yeah that's got to be them but yeah and [TS]

  they will work for a lot of people but [TS]

  it doesn't necessarily mean that it [TS]

  works for you but you can't make an appt [TS]

  about them they have to have an opinion [TS]

  for again good [TS]

  yeah and it's it's a totally reasonable [TS]

  opinion to say like we're going to make [TS]

  an app which is going to be the default [TS]

  getting things done at you like that [TS]

  huge market share like they've been [TS]

  incredibly successful with that like [TS]

  that and that's why i have found it [TS]

  frustrating but i have seen omni in the [TS]

  forms like repeat that line like this is [TS]

  this is for getting things done like [TS]

  tasks have a single context you know and [TS]

  they have some database [TS]

  behind-the-scenes of how things were [TS]

  like that's fine but i have always been [TS]

  trying to fight against that with doing [TS]

  things like putting stuff in the notes [TS]

  and trying to search based on like I've [TS]

  always just try to get around in some [TS]

  ways so it's it's never been a deal [TS]

  breaker for me but it's one of those [TS]

  things which is like a right to use it [TS]

  to do app which from my perspective [TS]

  allows the the correct thing which is an [TS]

  arbitrary number of tags like why would [TS]

  you limit this is is just simply much [TS]

  much nicer but so i don't know like this [TS]

  has been this whole big thing like but [TS]

  like I said I'm just I'm fundamentally [TS]

  frustrated and oh and also just to try [TS]

  to forestall a thousand emails from [TS]

  people i am aware that OmniFocus does [TS]

  have an action in workflows which will [TS]

  allow you to add tasks to OmniFocus and [TS]

  OmniFocus also has this thing called [TS]

  maildrop where you can use email to add [TS]

  tasks OmniFocus but both of those things [TS]

  only work for adding in box items with [TS]

  no additional information and so like [TS]

  they are completely unsuitable for the [TS]

  purposes that i am i'm trying to do like [TS]

  I'm aware they exist [TS]

  trust me people I have [TS]

  tried like hell to make them work but [TS]

  there is just there is no way to make [TS]

  them work right but you just have 70 [TS]

  toss in your inbox [TS]

  yeah i would just have 70 unsorted tax [TS]

  in my inbox with no information about [TS]

  start dates no information about project [TS]

  States a project state parallel [TS]

  sequential context is you have none of [TS]

  that's always frustrated me about me [TS]

  focus as I can't take advantage of any [TS]

  of those things because i don't use the [TS]

  inbox like that every task i add I has a [TS]

  Jew day the media when it's added and so [TS]

  and I never looked through my inbox like [TS]

  I don't have that system so it always [TS]

  frustrates me that like basically every [TS]

  everything that they have to [TS]

  automatically add tasks was to make it [TS]

  fast and tasks just throws into the [TS]

  inbox and so that's not what I want at [TS]

  all now but again that is a a [TS]

  fundamental getting things done design [TS]

  decision [TS]

  exactly like that you throw everything [TS]

  in going to review and so it but that's [TS]

  item have it getting things done like [TS]

  system its yeah the system that might [TS]

  came up with this is yeah everything has [TS]

  the duty again this is like everybody [TS]

  has their own way of working for them [TS]

  which is why you can have all of these [TS]

  things exist in parallel there could be [TS]

  many many apps people use them in [TS]

  different ways i am really frustrated [TS]

  that i find myself to do app homeless at [TS]

  the moment I'm like man I'm using to do [TS]

  but i have a lot of frustrations with it [TS]

  and even after I mean what does not like [TS]

  to two months three months of using it [TS]

  every day as my primary task manager and [TS]

  trying to make it work more the way that [TS]

  I want it's like okay but this is this [TS]

  is a case where I have to pick my poison [TS]

  and i have i have picked this poison it [TS]

  has had a big impact on the the way that [TS]

  I work i Ken it is a thing that I end up [TS]

  thinking about every day about like how [TS]

  can I make this better or closer to a [TS]

  system that works for me but the bottom [TS]

  line is for me [TS]

  templates that work consistently our [TS]

  total deal-breaker like without that I [TS]

  really can't use a to-do app and that [TS]

  means i am going to use to do because it [TS]

  is the only app that does this at the [TS]

  level that I require no that's the [TS]

  that's the short answer to why the [TS]

  so different on my dark that you into [TS]

  that last time maybe next time we'll [TS]

  talk about trucks we're never gonna get [TS]

  to talking about trucks Mike they are [TS]

  never gonna get there [TS]

  this is my new iPad this is the [TS]

  background I just wanted to prepare you [TS]

  like this background will probably not [TS]

  stay so I'm sending this along here is [TS]

  the setup for my current ipad which i [TS]

  use for a lot of different things hope [TS]

  it's a picture of me a picture of you [TS]

  you went out my background to open great [TS]

  there no great wouldn't [TS]

  it's just like I got the three dots and [TS]

  then they just disappeared [TS]

  there's still no image [TS]

  don't worry I message never lies about [TS]

  his progress with some things you should [TS]

  try it on skype as well [TS]

  dockyard I take for our skype file [TS]

  transfer is the worst thing in the world [TS]

  how I forgot the scope of your heads for [TS]

  its epic I don't know what they do like [TS]

  I feel like there's a send it to [TS]

  somebody who redraws the image send it [TS]

  to you something [TS]

  yeah but i think that that's precisely [TS]

  what they do two megabytes how about [TS]

  four hours if it let me her ticket [TS]

  let's pick this up next time [TS]

  yes pick this up next time perfect yeah [TS]

  okay I'm gonna send a smaller version on [TS]

  skype now done doing out there [TS]

  okay i want to be a disaster I won't do [TS]

  it [TS]

  I've got three dots and skype now [TS]

  they're back at it is not going to be a [TS]

  disaster it's gonna be fine [TS]

  skype gave me just give me your frowny [TS]

  face that says no oh well I've never [TS]

  seen that before [TS]

  and judgmental he has is getting [TS]

  judgmental [TS]

  this is ridiculous what is happening I [TS]

  have no idea and it sent it says to me [TS]

  that is still sending this image it's [TS]

  it's just a to megabyte image going to [TS]

  give me frowny faces for sending you [TS]

  stuff you know what I could do I could [TS]

  email you you couldn't I could slack it [TS]

  to you it's like it I can slack it to [TS]

  you I can email it to you that we have [TS]

  many we got many options here i'm gonna [TS]

  go with black uploading forty-three [TS]

  percent of god i just accidentally open [TS]

  final cut pro I'll god what they did not [TS]

  know that cavort abort abort think all [TS]

  know who I think all of these upload [TS]

  things lie because all right [TS]

  slack slack has told me it's uploaded [TS]

  ninety percent and it's just sitting [TS]

  there and await processing processing on [TS]

  slackware getting better we're getting [TS]

  closer all right I got it all right okay [TS]

  well [TS]